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Entering Data in Excel

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Plan Your Spreadsheet
Entering Data into an Excel Worksheet

Entering Data into an Excel Worksheet

© Ted French

Plan Your Spreadsheet

Before you begin entering data into a spreadsheet it is a good idea to do a bit of planning before you begin to type.

Points to consider

  1. What is the purpose of the spreadsheet?

  2. What information needs to be included?

  3. What headings are needed to explain the information in the spreadsheet?

  4. What is the best layout for the information? in rows or columns?

Some General Rules

  1. Whenever possible, don't leave blank rows or columns when entering your data.
  • Leaving blank rows and columns in data tables can make it difficult to use a number of Excel's built in features such as graphing and functions.

  • Enter your data in columns when possible - as seen in the image above.
    • When laying out your spreadsheet, place a title describing the data at the top of the first column of the table with the data below.

    • If there is more than one data series, list them one after the other in columns (left to right) with the title for each data series at the top.

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