1. Computing

Creating a Drop Down List in Excel Part 1

Using a Drop Down List for Data Entry

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Adding Data Using a Drop Down List

Adding Data Using a Drop Down List

© Ted French

Related Tutorial: Step by Step Tutorial with Screen Shots - Creating a Drop Down List in Excel

A drop down list allows you to enter data into an Excel spreadsheet from a preset list of entries. This can be done to make data entry easier or to limit the number of acceptable choices.

Part 2 covers how to create a drop down list using data on a different worksheet.

Example: Creating a drop down list in Excel

  1. Enter the following data into cells:

    A1 - Gingerbread
    A2 - Lemon
    A3 - Oatmeal Raisin
    A4 - Chocolate Chip
    D2 - Cookie Type:


  2. Click on cell E2 - the location where the results will be displayed.

  3. Click on the Data tab.

  4. Click on the Data Validation option from the ribbon to open the menu.

  5. Click on the Data Validation in the menu to bring up the dialog box.

  6. Click on Settings tab in the dialog box.

  7. From the Allow menu choose List.

  8. Click on the Source line in the dialog box.

  9. Drag select cells A1 - A4 in the spreadsheet.

  10. Click OK in the dialog box.

  11. A down arrow should appear next to cell E2.

  12. When you click on the arrow the drop down list should open to display the four cookie names.


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